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  3. On-Boarding Students Guide

Enrolling Members

A note on group status:

Pending — A user has requested group membership using a group code
These users must be approved to move to Active status and be enrolled in courses available to group members.

Active — A user has successfully been added to the group and can be enrolled in courses available to group members
Active status does not mean the member has been enrolled.

Approving & Enrolling Members Using a Group Code

The group code provides the simplest route for getting students into your groups and enrolled in courses.

Once a member has requested to join the group, they’ll be listed as “Pending” in the table on the Members Tab of your Manage Group page for that group. When you approve members who have requested to join your group using the group code, you’ll have the option to also enroll them in a course.

Note: Every group (including subgroups) has its own group code. Make sure you’re sharing the group code for the group or subgroup you want members to be added to.

Approve and Enroll Multiple Pending Students

Start from the Members Tab of the Manage Groups page (Manage > Groups on the CareerSafe Campus navigation bar) for the appropriate group.

  1. Select the checkboxes next to the pending members you’d like to approve.
  2. Click the Approve button that appears above the Members table.
  3. Click the Approve & Continue button on the “Approve Requests” modal.
  4. Choose a product from the modal drop-down.
    Note: Products will show how many seats are available. You’ll receive an error message if you don’t have enough seats available for the number of students you’ve selected to enroll.
    Single-course product (e.g., OSHA 10-Hour Construction):
    • Review the “Confirm Enrollments” modal and click the Enroll button.

    Multi-course product (e.g., OSHA 10-Hour Training Library or Employability Skills):
    • Select the course(s) you’d like to enroll the members in.
    • Review the “Confirm Enrollments” modal and click the Enroll button.

Approve and Enroll a Single Pending Student

Start from the Members Tab of the Manage Groups page (Manage > Groups on the CareerSafe Campus navigation bar) for the appropriate group.

  1. Click the More Actions icon (‌) at the right end of the pending member’s row in the Member table.
  2. Click Approve on the menu that pops up.
  3. Click the Approve & Continue button on the “Approve Requests” modal.
  4. Choose a product from the modal drop-down.

    Single-course product (e.g., OSHA 10-Hour Construction):
    • Review the “Confirm Enrollments” modal and click the Enroll button.

    Multi-course product (e.g., OSHA 10-Hour Training Library or Employability Skills):
    • Select the course(s) you’d like to enroll the member in.
    • Review the “Confirm Enrollments” modal and click the Enroll button.

Group Code FAQ

Where can I find the group code?

Group codes are directly under the group name on the Manage Groups page (Manage > Groups in the CareerSafe Campus navigation bar).

Enrolling Active Group Members From the Members Tab

With this enrollment path, you’ll start with the list of Active group members in the Members Tab of your Manage Group page (Manage > Groups in the CareerSafe Campus navigation bar) and select the products you’d like to enroll those members in.

Enroll Multiple Active Students

Start from the Members Tab of the Manage Groups page (Manage > Groups on the CareerSafe Campus navigation bar) for the appropriate group.

  1. Select the checkboxes next to the active students you'd like to enroll.
    Note: Members must be in Active status to be enrolled. If they are still in Pending status, you’ll need to use the Approve and Enroll steps.
  2. Click the Enroll button that appears above the Members table.
  3. Choose a product from the modal drop-down.
    Note: Products will show how many seats are available. You’ll receive an error message if you don’t have enough seats available for the number of students you’ve selected to enroll.
    Single-course product (e.g., OSHA 10-Hour Construction):
    • Review the “Confirm Enrollments” modal and click the Enroll button.

    Multi-course product (e.g., OSHA 10-Hour Training Library or Employability Skills):
    • Select the course(s) you’d like to enroll the members in.
    • Review the “Confirm Enrollments” modal and click the Enroll button.

Enroll a Single Active Student

Start from the Members Tab of the Manage Groups page (Manage > Groups on the CareerSafe Campus navigation bar) for the appropriate group.

  1. Click the More Actions icon (‌) at the right end of the member’s row in the Member table.
    Note: The member must be in Active status to be enrolled. If they are still in Pending status, you’ll need to use the Approve and Enroll steps.
  2. Click Enroll on the menu that pops up.
  3. Choose a product from the modal drop-down.

    Single-course product (e.g., OSHA 10-Hour Construction):
    • Review the “Confirm Enrollments” modal and click the Enroll button.

    Multi-course product (e.g., OSHA 10-Hour Training Library or Employability Skills):
    • Select the course(s) you’d like to enroll the member in.
    • Review the “Confirm Enrollments” modal and click the Enroll button.

Members Tab FAQ

Where do I find the Members Tab?

The Members Tab is on the Manage Group page (Manage > Groups in the CareerSafe Campus navigation bar).

Enrolling Active Group Members From the Seats Tab

If you prefer to start with a list of the products available to a group, you can also enroll active group members from the Seats Tab of your Manage Groups page (Manage > Groups in the CareerSafe Campus navigation bar).

Note: Members must be in Active status to be enrolled. If they are still in Pending status, you’ll need to use the Approve and Enroll steps.

Click the Enroll button at the right end of the row for the desired product.

Single-course product (e.g., OSHA 10-Hour Construction):

  • Select the checkboxes next to the members you’d like to enroll.
  • Click the Enroll button.

Multi-course product (e.g., OSHA 10-Hour Training Library or Employability Skills):

  • Select the course(s) you’d like to enroll the members in.
  • Click the Continue button.
  • Select the checkboxes next to the members you’d like to enroll.
    Note: The number of seats available at the top of the modal will decrease as you select members who are not already using a seat, which is indicated by the chair icon (‌).
  • Click the Continue button.
  • Review the information on the “Confirm Enrollments” modal and click the Enroll button.

Seats Tab FAQ

Where do I find the Members Tab?

The Members Tab is on the Manage Group page (Manage > Groups in the CareerSafe Campus navigation bar).

Unenrolling Members From the Seats Tab

You can unenroll students from the Seats Tab of your Manage Group page (Manage > Groups in the CareerSafe Campus navigation bar).

Note: The following conditions must be met for unenrollment:
  • the enrolled student has completed less than 50% of the course content;
  • the seat is not expired (i.e., the course enrollment end date for the seat has not passed);
  • the student enrolled in the seat has not previously had the course reset; and
  • the seat is not in a third-party course (e.g., OSHA 30-Hour Construction, HAZWOPER, First Aid).

To unenroll a student who meets these conditions:

  1. Find the correct course and click the Down Arrow icon (‌) to view the names of students enrolled in that course.
  2. Click the More Actions icon (‌) at the right end of the member’s information row.
  3. Click Unenroll on the menu that pops up.
  4. Click the Unenroll button.